To: Honorable Mayor and Members of City Council
From: Jennifer Gonzales, Police Chief
Prepared By: Gus Ulloth, Public Safety Communications Manager
TITLE:
Title
Amendment to Agreement for VIPER as a Service Emergency Telephone System
LABEL
RECOMMENDED ACTION:
Recommendation
Approve and authorize the City Manager to execute on behalf of the City an amendment to Agreement No. C2019 028 with West Safety Solutions, Inc for VIPER as a Service Emergency Telephone System Support, in the increased amount of $77,726.23 for a total contract amount not to exceed $886,411.23.
Body
DISCUSSION:
On January 25, 2019, the City Council approved an agreement with West Safety Solutions, Inc. for a not-to-exceed amount of $808,685. During system implementation, additional hardware and configuration support was needed to obtain the required technical and functional capacity of the 911 phone system. The additional cost was $52,726.23.
West Safety Solutions, Inc. completed implementation of the VIPER 911 telephone system on October 21, 2019; and has provided a high level of system support services for the 911 phone system since implementation.
The Public Safety Communications Manager has identified that an amendment to the agreement is needed in order to pay the invoice for the fifth year of service of the agreement and for potential additional system support for FY 24/25. Therefore, staff is recommending that the City Council approve and authorize the City Manager to execute an amendment to increase the total not-to-exceed amount from $808,685 to $886.411.23 by adding $77,726.23.
FINANCIAL IMPACTS:
Funding for this agreement is available within the budget allocation for the Police Department as follows.
Total not-to-exceed for FY24/25: $177,056
10021400 (PD Dispatch)- 53210 (Professional Services)
CEQA:
The Public Safety Communications Manager has determined that the Recommended Action described in this Agenda Report is not subject to CEQA, pursuant to CEQA Guidelines Section 15060 (c).
DOCUMENTS ATTACHED:
ATCH 1 - Amendment No. 1
ATCH 2 - Agreement No. C2019 028
NOTIFICATION:
None.