To: Honorable Mayor and Members of City Council
From: Scott Nielsen, Information Technology Manager
Prepared By: Sasha Payaslian, Systems Analyst
TITLE:
Title
Amendment to agreement for Public Safety Software and Systems Support
LABEL
RECOMMENDED ACTION:
Recommendation
Authorize the Assistant City Manager to execute an amendment no. 2 to agreement C2021 162 with Cloud 5 Solutions, LLC for Public Safety Software and Systems Support, increasing the compensation for the three-year term (FY 21/22 through 23/24) from $500,000 to $520,000.
Body
DISCUSSION:
Cloud 5 Solutions, LLC has provided a high level of system support services for the 911 Computer Aided Dispatch (CAD) System and ancillary components since June of 2014. System Implementation, Configuration and Troubleshooting support add required technical capacity to Public Safety with-in the City and other member agencies and is a necessary resource for the on-going support of the CAD and Mobile applications. In addition to the public safety software systems supported, Cloud 5 Solutions provides additional technology project management for other public safety and general technology projects.
On June 15, 2021 the Council approved a three (3) year agreement not-to-exceed $500,000. On May 3, 2022 amendment 1 was signed to amend the compensation rates and charges, exhibit “b”, specifically to increase the hourly rate but did not change the not-to-exceed.
The Information Technology Manager and Public Safety Communications Manager have identified additional system support for FY 23/24 and recommend the City Council to authorize the Assistant City Manager to increase the total not-to-exceed amount to $520,000; $500,000 for the original agreement and $20,000 for this amendment.
FINANCIAL IMPACTS:
Funding for this agreement is available within the budget allocation for the Information Technology Division as follows.
Total not-to-exceed for FY23/24: $180,000
10012201 (IT Communications)- 53210 (Professional Services)
CEQA:
The Information Technology Manager has determined that the Recommended Action described in this Agenda Report is not subject to CEQA, pursuant to CEQA Guidelines Section 15060 (c).
DOCUMENTS ATTACHED:
ATCH 1 - Amendment 2 to C2021 162
ATCH 2 - Amendment 1 to C2021 162
ATCH 3 - Agreement No. C2021 162
NOTIFICATION:
None.