To: Honorable Mayor and Members of City Council
From: Julie Lucido, Public Works Director
Prepared By: James Connaughton, Associate Civil Engineer
TITLE:
Title
Coombs & South Coombs Rehabilitation- Imola Avenue to 5th Street
LABEL
RECOMMENDED ACTION:
Recommendation
Adopt a resolution: (1) authorizing the Public Works Director to approve change orders and charges for 33ST20PW09 project services up to $873,500 for a total construction project amount not to exceed $5,568,945.70; and (2) determining that the actions authorized by this resolution are exempt from CEQA.
Body
DISCUSSION:
The current fiscal year 2025/2026 Capital Improvement Program (CIP) budget includes additional funding to complete the Coombs & South Coombs Rehabilitation - Imola Avenue to 5th Street Project (33ST20PW09). The project was fully designed, and contract bidding was completed by May 2025. In order to begin the project as soon as possible, the construction contract was awarded to Ghilotti Bros. Inc., on May 20, 2025 in the amount of $4,695,445.70 with existing funding in the account, prior to the additional funding being available on July 1, 2025.
As anticipated at the time of award, additional funding from the fiscal year 2025/2026 budget is required to cover all costs related to the project. These include contingency for unforeseen conditions, any additional work to conform to existing site conditions, construction management, inspection, and engineering. The project is underway, progressing well, and anticipated to be substantially complete in November. During the construction work, existing underground utilities have been identified that conflict with storm drain improvements and also require modifications to the planned pavement base reconstruction. These require contingency funding to cover unanticipated construction activities.
The proposed action will authorize the use of the budgeted funds for contingency to cover contract change orders and may be used interchangeable with project services costs.
|
Ghilotti Bros., Inc. C2025-096 |
$4,695,445.70 |
|
Contingency for unforeseen conditions |
$600,000 |
|
Construction Management |
$200,000 |
|
Material Testing |
$68,500 |
|
Engineering Staff Time |
$5,000 |
|
Total |
$5,568,945.70 |
The contingency, contract administration and construction management, inspection costs, and materials testing costs are estimates. These funds can be used interchangeably between the items listed above.
FINANCIAL IMPACTS:
There are no financial impacts. Sufficient funding for the Project is composed of existing appropriations for the Coombs Street & South Coombs Street Rehabilitation- Imola Avenue to 5th Street (33ST20PW09) project adopted in the current CIP Budget.
CEQA:
City staff recommends that the City Council determine that the Recommended Action is exempt from CEQA pursuant to CEQA Guidelines Section 15301(c), which exempts the repair or minor alteration of existing streets, sidewalks, gutters, and similar facilities .
DOCUMENTS ATTACHED:
ATCH 1 - Resolution
NOTIFICATION:
None.