To: Honorable Mayor and Members of City Council
From: Liz Habkirk, Assistant City Manager
Prepared By: Erika Leahy, Risk Manager
TITLE:
Title
Designation of the City’s Agents for California Governor’s Office of Emergency Services Financial Assistance.
LABEL
RECOMMENDED ACTION:
Adopt a resolution rescinding Resolution No. R2023-054 and designating the Assistant City Manager, Risk Manager, and Finance Director as the City’s authorized agents to execute for and on behalf of the City of Napa all documents pertaining to State and Federal Disaster Assistance.
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DISCUSSION:
To be eligible for state and federal reimbursement following declared disasters, local agencies must submit a Council-adopted resolution designating authorized agents and a completed Cal OES Form 130.
On June 6, 2023, the City Council adopted Resolution No. R2023-054, which designated the Assistant City Manager or Finance Director as authorized agents to execute applications and agreements for disaster recovery assistance. Cal OES requires that government agencies update their authorized agent list every three years. Additionally, listing multiple staff members as authorized agents is recommended to ensure flexibility and continuity in the event of staff absences or turnover.
Staff recommends updating the City’s designation of authorized agents in accordance with Cal OES requirements to include the Assistant City Manager, Risk Manager, and Finance Director. These positions are directly involved in managing emergency response, infrastructure repair, and financial documentation required for state and federal reimbursements.
An updated resolution must be filed with the California Governor’s Office of Emergency Services along with a completed “Designation of Applicant’s Agent Resolution for Non-State Agencies” form (EX A - Cal OES Form 130).
Designating multiple authorized agents ensures continuity of operations and timely submission of required documentation during emergency response and recovery activities.
FINANCIAL IMPACTS:
There is no fiscal impact associated with this action. Designating authorized agents does not obligate the City to apply for, accept, or expend funds.
CEQA:
The City Manager has determined that the recommended action described in this agenda report is not subject to CEQA, pursuant to CEQA Guidelines Section 15060(c).
DOCUMENTS ATTACHED:
ATCH 1 - Designation of the City’s Agents for Federal and State Financial Assistance
EX A - Cal OES Form 130
NOTIFICATION:
None.