To: Honorable Mayor and Members of City Council
From: Fabio Rodriguez, Police Chief
Prepared By: Gus Ulloth, Public Safety Communications Manager
TITLE:
Title
Amendment to Agreement for VIPER as a Service Emergency Telephone System
LABEL
RECOMMENDED ACTION:
Recommendation
Approve and authorize the City Manager to execute on behalf of the City an amendment to Agreement No. C2019 028 with West Safety Solutions, Inc for VIPER as a Service Emergency Telephone System Support, in the increased amount of $456,168 for a total contract amount not to exceed $1,342,760.23.
Body
DISCUSSION:
On January 25, 2019, the City Council approved an agreement with West Safety Solutions, Inc. for a not-to-exceed amount of $808,685. West Safety Solutions, Inc. completed implementation of the VIPER 911 telephone system on October 21, 2019; and has provided a high level of system support services for the 911 phone system since implementation.
On November 19, 2024, the City Council approved Amendment No. 1 to the agreement with West Safety Solutions to increase the not-to-exceed by $77,726.23 to $886,411.23 to cover additional hardware and configuration support that occurred in the term of the agreement.
The Public Safety Communications Manager has identified that an amendment to the agreement is needed to acquire 3 (three) years of extended maintenance support of the VIPER 911 telephone system. The negotiated annual rate remains the same as it has been since 2019. Therefore, staff is recommending that the City Council approve and authorize the City Manager to execute an amendment to increase the total not-to-exceed amount from $886,411.23 to $1,342,760.23 by adding $456,168.
FINANCIAL IMPACTS:
Funding for this agreement is available within the budget allocation for the Police Department as follows.
Total not-to-exceed for FY25/26: $152,056
Total not-to-exceed for FY26/27: $152,056
Total not-to-exceed for FY27/28: $152,056
10021400 (PD Dispatch)- 53250 (Software Subscriptions)
CEQA:
The Police Chief has determined that the Recommended Action described in this Agenda Report is not subject to CEQA, pursuant to CEQA Guidelines Section 15060 (c).
DOCUMENTS ATTACHED:
ATCH 1 - Amendment No. 2
ATCH 2 - Amendment No. 1
ATCH 3 - Agreement No. C2019 028
NOTIFICATION:
None