To: Honorable Mayor and Members of City Council
From: Vincent Smith, Community Development Director
Prepared By: Jason Williams, Chief Building Official
TITLE:
Title
Plan Check and Inspection Services
LABEL
RECOMMENDED ACTION:
Recommendation
Authorize the City Manager to execute on behalf of the City Amendment No. 3 to Agreement No. C2019 222 with 4LEAF Consulting Group, Inc., for additional plan check and inspection services in the amount of $200,000, for a total contract amount not to exceed $775,000 through June 30, 2024.
Body
DISCUSSION:
4LEAF, Inc. has successfully provided plan review services for the City of Napa since September 2019. These services include plan checking of residential, commercial, and industrial building plans to meet building standards. The purpose of these services is to ensure that the proposed project building plans meet the minimum building standards as adopted by the State of California. The cost of these services is borne by the project applicants.
On September 5, 2019, the City entered into a contract with 4LEAF Consulting Group, Inc. in an amount not to exceed $100,000. On June 30, 2020, the City approved Amendment No. 1 in the additional amount of $475,000 for a total of $575,000, and on May 24, 2022, the City approved Amendment No. 2 extending the term through June 30, 2023. Due to the increased workload of new development projects, the Agreement has reached its financial limit thereby necessitating Amendment No. 3 to the contract. The on-call services provided by this contract are still needed to provide industry standard customer service.
Community Development staff is utilizing 4LEAF to keep up with the current influx of development projects. It is therefore recommended that Council approve Amendment No. 3 to this contract in the additional amount of $200,000 for a total of $775,00 and extending the term to June 30, 2024. This will be the last extension to this contract. Should additional consulting services be necessary, staff will circulate a Request for Proposal prior to exceeding the current limit and/or June 30, 2024, whichever comes first.
FINANCIAL IMPACTS:
There is no financial impact. The recommended action would only increase the contract’s not to exceed amount. Community Development’s Building Inspection and Plan Check Division budgets annually for inspection and plan check contract services. Additionally, the related expenses are offset by revenues collected from charging these services to building projects.
CEQA:
The Community Development Director has determined that the Recommended Action described in this Agenda Report is not subject to CEQA, pursuant to CEQA Guidelines Section 15060(c).
DOCUMENTS ATTACHED:
ATCH 1 - Amendment No. 3 to Agreement No. C2019 222 with 4LEAF Consulting Group, Inc.
NOTIFICATION:
None.