To: Honorable Mayor and Members of City Council
From: Jessica Lowe, Public Works Director
Prepared By: John Mason, Assistant Engineer
TITLE:
Title
Amendment to Agreement with Napa County for Engineering Design and Project Management Services in the West Pueblo Neighborhood
LABEL
RECOMMENDED ACTION:
Recommendation
Adopt a resolution: (1) Approving and authorizing the Public Works Director to execute on behalf of the City Amendment No. 1 to Agreement No. C2025-109 with Napa County in the increased amount of $68,050 for a total contract amount not to exceed $229,112 for costs associated with the City/County Joint Project (Pueblo Area); and (2) determining that the actions authorized by this resolution are exempt from CEQA.
Body
DISCUSSION:
The Napa Sanitation District (NapaSan) is constructing a sanitary sewer rehabilitation project in the West Pueblo neighborhood. The project includes work in both the City of Napa and unincorporated Napa County. In addition to sewer rehabilitation, the project includes water system upgrades, storm drain repairs, and roadway improvements, funded in part by contributions from Napa County and the City of Napa.
To ensure a seamless project across jurisdictional boundaries, the City and County have collaborated on a joint design effort. Cooperative Agreement No. C2025-109 for engineering design and project management services was approved by City Council on June 24, 2025. Under this agreement, Napa County serves as the lead agency for consultant management and is responsible for preparing plans, specifications, and construction documents related to roadway improvements. The City reimburses Napa County for the City’s proportional share of design costs associated with work located within City boundaries.
As design has progressed, additional services have been identified to address previously unknown field conditions of the existing storm drain infrastructure within the City’s jurisdiction. These services include cleaning the storm drain infrastructure and performing video inspections.
Construction management, inspection, and materials testing were not included in the original agreement. To further streamline the construction process, the County has agreed to take on construction management and materials testing for the project. The City will reimburse the County for the City’s share of these costs. The City will approve the final product.
Amendment No. 1 to Agreement No. C2025-109 increases the City’s reimbursement obligation by $68,050 to account for the City’s share of the storm drain cleaning and for construction services including construction management and materials testing. This amendment will increase the total not-to-exceed amount of the agreement from $161,062 to $229,112. The execution of this amendment will not impact the existing project schedule.
FINANCIAL IMPACTS:
Sufficient funding for the recommended action is available in City/County Joint Project (Pueblo Area) (33ST26PW06) project’s budget.
CEQA:
City Staff recommends that the City Council determine that the Recommended Action is exempt from CEQA pursuant to CEQA Guidelines Section 15301, which exempts the repair, maintenance, or minor alteration of existing streets, sidewalks, gutters, and similar facilities.
DOCUMENTS ATTACHED:
ATCH 1 - Resolution
ATCH 2 - C2025-109
EX A - Amendment No. 1 C2025-109
NOTIFICATION:
None.