To: Honorable Mayor and Members of City Council
From: Jessica Lowe, Public Works Director
Prepared By: John Mason, Assistant Engineer
TITLE:
Title
Solano Avenue Rehabilitation Project
LABEL
RECOMMENDED ACTION:
Recommendation
Adopt a resolution: (1) Authorizing the Public Works Director to reimburse Napa County, through C2022-121 Cooperative Agreement for Mutual Public Works Assistance, for the City’s share of costs related to the Solano Avenue Rehabilitation Project from Orchard Avenue to Luke Drive in an amount not to exceed $600,000; and (2) authorizing the Public Works Director to rescind participation in the project should bids be unfavorable; and (3) authorizing the Public Works Director to approve change orders and charges for project services up to a total project amount not to exceed $600,000; and (4) determining that the actions authorized by this resolution are exempt from CEQA.
Body
DISCUSSION:
The proposed scope of work includes pavement repairs, localized structural dig-outs, asphalt concrete overlay, traffic control, and pavement striping along Solano Avenue between Orchard Avenue and Luke Drive. These improvements will restore structural integrity, improve ride quality, and extend the service life of the roadway. This section of road is included in the City’s ongoing pavement management program, which is intended to preserve and improve roadway conditions throughout the City. This road segment was approved by City Council on January 6 to be paved by City forces as part of the 2026 Paving Program.
Since that time, Napa County invited the City to partner on improvements on Solano Avenue by including the City owned segment from Orchard Avenue to Luke Drive in a County-planned construction project to pave Solano Avenue from Locust Avenue to Vineyard View Drive which includes the section of City owned roadway along Solano Avenue between Orchard Avenue and Luke Drive.
Using Napa County’s contractor provides operational efficiencies, lowers mobilization costs, and accelerates project delivery. Leveraging the County’s contract maintains paving production momentum and saves several working days of City crew time, allowing City resources to be redirected to other streets earlier in the construction season. While City crews can perform structural dig-outs, this type of work is not typically included in the routine City paving program operations. Incorporating this work into the County’s contract ensures seamless construction, avoids separate mobilization and staging costs, and keeps paving operations continuous.
For these reasons, the City coordinated with Napa County to include the City’s segment of Solano Avenue from Orchard Avenue to Luke Drive as a bid alternative in Napa County’s project.
The Napa County Board of Supervisors approved the plans, specifications, and gave authorization to advertise for sealed bids on February 10, 2026. Bids were due on March 12, 2026.
The City and Napa County are parties to Cooperative Agreement for Mutual Public Works Assistance (C2022-121), which authorizes either agency to request public works services from the other on a reimbursable basis. Under the Agreement, the Requesting Party reimburses the Assisting Party for fully burdened labor, materials, and equipment costs incurred in performing the work.
Staff is requesting authorization to reimburse Napa County for project associated costs not to exceed $600,000. The not-to-exceed amount is based on the engineer’s estimate including estimated City cost share for the construction contract, contract administration, and construction oversight as outlined below. Actual costs may differ based on bid results due to Napa County on March 12, 2026.
Base Bid Amount $ 523,480
Contingency (10%) $ 52,348
Construction Oversight $ 24,172
Total Recommended Budget $ 600,000
The City will have the ability to decline participation if the submitted bid for the City’s work is unfavorable, and the City maintains discretionary authority to approve any additional costs, including change orders. The City will inspect and assume ownership of the road segment upon completion of the project.
FINANCIAL IMPACTS:
There is no General Fund impact. Sufficient funding for the recommended action is available within the Paving Program’s FY2025/26 Budget (Paving Program tracking number 30PVSOLANO).
CEQA:
City staff recommends that the City Council determine that the Recommended Action is exempt from CEQA pursuant to CEQA Guidelines Section 15301(c) (minor alteration of existing streets, sidewalks, gutters, and similar facilities).
DOCUMENTS ATTACHED:
ATCH 1 - Resolution
ATCH 2 - C2022-121 Cooperative Agreement for Mutual Public Works Assistance
NOTIFICATION:
None