To: Honorable Mayor and Members of City Council
From: Steve Potter, City Manager
Prepared By: Liz Habkirk, Assistant City Manager
TITLE:
Title
Real Estate Broker Services
LABEL
RECOMMENDED ACTION:
Recommendation
Approve and authorize the City Manager to execute on behalf of the City an agreement with Colliers Parish International (dba Colliers) to provide Real Estate Broker Services in an amount not to exceed $25,000 annually
Body
DISCUSSION:
In February 2025, the City of Napa issued a request for proposals (RFP) for real estate broker services to assist the City with lease negotiations, property purchase and/or sale negotiations, and providing real estate advisory services on a consulting fee basis or a commission basis for individual transactions.
The City has used various means to accomplish its real estate management goals in the past including a combination of internal staff services and one-time transaction-based agreements with licensed real estate brokers. The purpose of the RFP was to solicit the services of an experienced, knowledgeable real estate professional to provide advice to any department and serve as the City's primary negotiator in complex real estate negotiations. Though there has been a general need for this more coordinated approach to real estate management, the issuance of the RFP was timed in anticipation of having a broker available to commence negotiations with the Napa Valley Unified School District for the Harvest Middle School property as soon as possible.
The RFP identified a scope of services that included:
* Assisting the City with leasing transactions including lease acquisitions, base lease, renewals, extensions, expansions, subleasing, completing needs assessment, market research, proposal solicitation, marketing, document/lease review, and negotiations.
* Assisting the City with the purchase or sale of real property, which would include:
o Providing analysis and recommendations on certain City-owned propertie...
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