To: Honorable Mayor and Members of City Council
From: Fabio Rodriguez, Chief of Police
Prepared By: Gus Ulloth, Public Safety Communications Manager
TITLE:
Title
Amendment to agreement for AVTEC Dispatch Radio Console System
LABEL
RECOMMENDED ACTION:
Recommendation
Approve and authorize the City Manager to execute on behalf of the City an amendment to Agreement No. C2024 052 with AVTEC, Inc for AVTEC Dispatch Radio Console system support, in the increased amount of $268,920.09 for a total contract amount not to exceed $334,440.29.
Body
DISCUSSION:
On December 6, 2016, the City Council approved an agreement with AVTEC Inc. to implement and maintain the Scout Dispatch Radio Console; not-to-exceed $494,400. AVTEC Inc. completed the implementation of the Scout Radio Console system in 2017. The system has provided a high level of performance and AVTEC maintained the system appropriately, in compliance with the agreement.
On March 21, 2024, the City Manager’s Office (Information Technology) executed a new agreement with AVTEC Inc. for a one (1) year of maintenance and support, for a not-a-exceed amount of $60,520.20.
The Public Safety Communications Manager has identified that an amendment to the 2024 agreement is needed to continue the support and maintenance services for the Scout Radio Console System. Therefore, staff is recommending that the City Council approve and authorize the City Manager to execute an amendment to increase the total not-to-exceed amount from $60,520.20 to $334,440.29 by adding $268,920.09 for five (5) years of support service.
FINANCIAL IMPACTS:
Funding for this agreement is available within the budget allocation of the Police Department as follows.
Total not-to-exceed for FY 25/26: $53,099.93
Total not-to-exceed for FY 26/27: $53,955.04
Total not-to-exceed for FY 27/28: $53,955.04
Total not-to-exceed for FY 28/29: $53,955.04
Total not-to-exceed for FY 29/30: $53,955.04
10021400 (PD Dispatch) -53250 (Software Subscription)
CEQA:
The Chief of Police has determined that the Recommended Action described in this Agenda Report is not subject to CEQA, pursuant to CEQA Guidelines Section 15060 (c).
DOCUMENTS ATTACHED:
ATCH 1 - Amendment No. 1
ATCH 2 - Agreement No. C2024 052
NOTIFICATION:
None.