To: Honorable Mayor and Members of City Council
From: Jessica Lowe, Public Works Director
Prepared By: Heather M. Maloney, Administrative Services Manager
TITLE:
Title
Measure T 5-Year List of Projects, Capital Improvement Plan and Street Paving Program Budget Amendments
LABEL
RECOMMENDED ACTION:
Recommendation
1. Adopt a resolution amending the Fiscal Year 2025/26 & 2026/27 Capital Improvement Plan and Fiscal Year 2025/26 Street Paving Program Budget, as documented in Budget Amendment No. 3P9.
2. Adopt a resolution; (1) approving the updated 5-Year List of Projects under the Measure T Program; (2) authorizing the Public Works Director to file the updated 5-Year List of Projects with NVTA-TA; and (3) determining that the actions authorized by this resolution are exempt from CEQA.
Body
DISCUSSION:
The City roadway system is an essential component of the infrastructure the community depends on. Street repair work is consistently identified as a high priority through both community surveys’ responses and established City Council budget focus areas.
The City carries out paving work through two primary approaches:
• Capital Improvement Program (CIP): Projects are designed through the City Engineering team and put out for bidding to hire contractors to complete construction.
• City Operations Crews: The City has a skilled in-house paving crew that handles street maintenance efforts including paving.
Also, over the past several years, the City has intentionally placed added emphasis on partnership projects, working collaboratively with other agencies to deliver joint roadway improvements whenever possible. Together, these efforts provide repair, maintenance, and construction services for the City’s road network.
On January 6, 2026, City Council approved the 2026 Street Paving Program Plan. This Plan’s Fiscal Year 2025/26 budget was developed anticipating a standard April 1st paving season start date. Typically, wet weather and cold temperatures do not provide adequate paving conditions until early April; however, City staff is preparing to begin paving before the end of March if the drier and warmer weather experienced during portions of this winter is present in March.
Additionally, the City has an opportunity to partner with the County of Napa to deliver paving along Solano Avenue (Luke Drive to Orchard Avenue) which would result in increasing the amount of City streets paved this year. The County is preparing to pave sections of Solano outside the city limits in 2026, and coordinating with the County so that the County’s contractor completes this street section would allow City crews to advance paving in other areas during the time originally scheduled for Solano. The Solano paving work would be conducted under an existing cooperative agreement with the County of Napa, however, future Council action will be required to approve the cost-share for this work (currently estimated at $600,000). The proposed action for today’s budget adjustment will provide the available funding in the Paving Program’s FY2025/26 should the Council approve the future recommendation of the cost-share. If Council does not approve the cost share, the funding would remain in the Paving Program’s fund balance to be utilized for future paving projects.
To maintain the previous paving season’s pace, allow for paving to begin in March (weather permitting), and provide available funding for Council to consider delivering Solano Avenue paving through a City/County collaboration, an additional budget amount of $950,000 is recommended for the paving program. The proposed budget would be funded from Measure T funds, which are restricted for use on street paving and right-of-way maintenance work. The funding covers costs for staff time, materials, services (such as trucking and equipment rentals), and supplies necessary through June 30, 2026.
To facilitate the recommended Paving Program budget increase, Measure T funding de-obligations from three projects listed below are recommended, totaling $1,535,000. Each project has completed the construction phase, and the remaining project costs have been estimated to complete the warranty and closeout phases; those funds will remain in each project’s budget. The following remaining available project balances are recommended to return to the Measure T fund balance from each project, with a portion then allocated to the Paving Program’s Fiscal Year 2025/26 Budget.
• 33ST16PW02 - Salvador Widening - de-obligate $1,015,000 of remaining Measure T project balance.
• 33ST22PW09 - Westwood Street Lighting - de-obligate $245,000 of remaining Measure T project balance.
• 33SW20PW02 - Westwood Ave Sidewalk - de-obligate $275,000 of remaining Measure T project balance.
The funds returned to the Measure T fund balance will be used to fund current project obligations, with the remaining balance of $950,000 recommended to be obligated to the City’s Paving Program for the current fiscal year. Increasing the Paving Program’s budget will allow for expanded program delivery through the remainder of FY2025/26.
The proposed Measure T budget amendments will also require an update to the City’s Measure T 5-Year Work Plan. At the General Election held on November 6, 2012, the voters of Napa County approved a ½-cent sales tax increase known as Measure T, the Napa Countywide Road Maintenance Act of 2012. The Measure T County-wide sales tax began July 1, 2018, implemented by the Napa Valley Transportation Authority-Taxing Authority (“NVTA-TA”), with the tax proceeds to be allocated among all local agencies within the County. The City’s Measure T 5-Year List of Projects is required to be updated and adopted at least every two years or when new projects are added to the list.
The proposed Resolution (Attachment 2) would revise the City’s Measure T 5-Year List of Projects to reflect the proposed budget amendments in this report. If approved, the 5-Year List of Projects will then be submitted to the Measure T Independent Taxpayer’s Oversight Committee for review and recommendation for adoption by the NVTA-TA Board.
FINANCIAL IMPACTS:
There is no General Fund impact. The attached Council Budget Amendment No. 3P9 increases the Streets Paving Program’s Fiscal Year 2025/26 revenues and expenditures budget (30230810), within the Streets and Sidewalks Fund, by $950,000. The increased budget will be used to pay for project expenses such as materials, construction services, and supplies. The $950,000 budget amendment will be funded from Measure T Fund balance accumulated from the following unobligated, available project budgets.
De-obligations returning to Measure T Fund Balance:
• 33ST16PW02 - Salvador Widening - de-obligate $1,015,000 of remaining Measure T project balance.
• 33ST22PW09 - Westwood Street Lighting - de-obligate $245,000 of remaining Measure T project balance.
• 33SW20PW02 - Westwood Ave Sidewalk - de-obligate $275,000 of remaining Measure T project balance
Funding Obligations
• 30230810 - Paving Program - Obligate $950,000 from Measure T Fund balance
Additionally, there is no direct budget impact related to the Measure T 5-Year List of Projects approval. The 5-Year List of Projects documents the current and planned future programming of Measure T funds, including the amendments listed above. Additional actions are required to approve the CIP budgets and allocate funding.
CEQA:
The Public Works Director has determined that the Recommended Action described in this Agenda Report is not in-and-of-itself a “project” (pursuant to CEQA Guidelines Section 15378) since it does not result in a physical change in the environment.
However, the Recommended Action is a part of a larger “project” that will be subject to environmental review in accordance with CEQA at the “earliest feasible time” prior to “approval” consistent with CEQA Guidelines Sections 15004 and 15352. The larger “project” is future Capital Improvement Projects, and staff plans to bring back a CEQA analysis of each project to Council prior to approval of each project.
DOCUMENTS ATTACHED:
ATCH 1 - Resolution approving Budget Amendment No. 3P9
EX A - Budget Amendment No. 3P9
ATCH 2 - Resolution approving Measure T 5-Year List of Projects
EX A - Updated Measure T 5-Year List of Projects
NOTIFICATION:
None.