To: Honorable Mayor and Members of City Council
From: Julie Lucido, Public Works Director
Prepared By: John Ferons, Senior Civil Engineer
TITLE:
Title
Emergency Repair of Browns Valley Creek Damage to Browns Valley Road at Valley Glen Lane
LABEL
RECOMMENDED ACTION:
Recommendation
Adopt a resolution determining there is a need to continue the emergency action to execute and implement contracts for the design, permitting and construction of the creek bank and sidewalk repairs adjacent to Browns Valley Creek at Browns Valley Road and Valley Glen Lane; authorizing a budget appropriation in the amount of $1,129,500 for the construction phase of the emergency repair of Browns Valley Creek damage to Browns Valley Road at Valley Glen Lane; and determining that the actions authorized by this resolution are exempt from CEQA.
Body
DISCUSSION:
Pursuant to City of Napa Municipal Code 2.91.040, City Staff shall continue to make reports to City Council at each regularly scheduled City Council meeting until the emergency action is terminated by the City Council. City Council heard an Administrative Report at the March 5, 2019, Council meeting and determined the need to continue the emergency.
Based on the initial evaluation by Public Works Engineering staff of the impact of the bank erosion on the adjacent sidewalk, and the potential future impact on Browns Valley Road, on February 20, 2019, the City Manager declared an emergency need to take immediate action to fund the design, permitting and construction of the repair. Engineering staff has contacted an engineering and environmental specialist to assist with necessary design and permitting for the short-term emergency engineering repair, as well as the long-term bank stabilization that is anticipated to be required.
Update: The City’s consultant design team have substantially completed the design for the repairs and acquired regulatory approval to execute the repairs. Based on that design, City staff have negotiated a draft contract with Granite Construction which has the necessary equipment and personnel with the skill and experience needed to perform the repairs. To fund the construction phase of the project, this staff report also includes a request to City Council to allocate the necessary funding to construct the project.
Approximate Schedule: Contractor has ordered materials (steel beams and coatings). Mobilization and demolition will begin in early July with work progressing to anticipated completion by mid-August, subject to revision by unforeseen conditions and regulatory agencies.
FINANCIAL IMPACTS:
There are sufficient funds in Nonrecurring General Fund Unassigned Fund Balance to fund the project.
Current estimate of total project cost (subject to change as project progresses):
Contractor’s Bid Schedule Estimate $ 972,069
Contingency for unforeseen conditions (10% of bid) $ 97,207
Construction Management and Inspection $ 37,212
Public Works Engineering Staff $ 17,012
Materials Testing (Consultant) $ 6,000
Total $ 1,129,500
Staff is proposing the following appropriations be added to the project budget for the construction phase:
SOURCES:
$ 1,129,500 Nonrecurring General Fund Unassigned Fund Balance (10101-25399)
$ 1,129,500 TOTAL
USES:
$ 1,129,500 Emergency Repair of Browns Valley Creek to Browns Valley Road at
Valley Glen Project (30101-57601-ST19PW09-57601)
$ 1,129,500 TOTAL
CEQA:
City staff recommends that the City Council determine that the Recommended Action is exempt from CEQA pursuant to: CEQA Guidelines Section 15269 (Statutory exemption for emergency repairs, in accordance with California Public Resources Code Section 21080(b)(2)); CEQA Guidelines Section 15301 (Categorical exemption Class 1 Existing Facilities), which exempts repair, maintenance, or minor alteration of existing facilities involving negligible or no expansion of use; and CEQA Guidelines Section 15302 (Categorical Exemption Class 2 Replacement or Reconstruction), which exempts replacement or reconstruction of existing facilities on the same site and with the same purpose. In this case the existing facility is Browns Valley Road and its southerly curb, gutter and sidewalk.
DOCUMENTS ATTACHED:
ATCH 1 - Resolution
NOTIFICATION:
None.