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File #: 2042-2019    Version: 1 Name:
Type: Evening Administrative Report Status: Agenda Ready
File created: 9/11/2019 In control: CITY COUNCIL
On agenda: 11/19/2019 Final action:
Title: Public Safety and City Hall Facilities Project, Including Buildings for City Offices, Meeting Spaces, and Related Facilities for Public Safety, General Government Administration, Fire Station No. 1, and Public Parking
Attachments: 1. ATCH 1 - Summary Report for Project Alternatives Analysis, 2. ATCH 2 - Communications Examples, 3. ATCH 3 - Amendment No. 2 - Laura Blake Architect, 4. ATCH 4 - Public Safety & City Hall Project Alternatives
To: Honorable Mayor and Members of City Council

From: Steve Potter, City Manager

Prepared By: Nancy Weiss, Executive Project Manager

TITLE:
Title
Public Safety and City Hall Facilities Project, Including Buildings for City Offices, Meeting Spaces, and Related Facilities for Public Safety, General Government Administration, Fire Station No. 1, and Public Parking

LABEL
RECOMMENDED ACTION:
Recommendation

1. Provide direction to the City Manager to proceed with gathering public and City staff input regarding specific Project Alternatives for a proposed Public Safety and City Hall Facilities Project (outlined in this administrative report).

2. Authorize the City Manager to execute Amendment No. 2 to Agreement No. C2018-044 with Laura Blake Architect for project design services in the increased amount of $15,000 for a total agreement of $265,000.

Body
DISCUSSION:
At the direction of City Council, staff have analyzed various alternatives regarding the renewal of the City's Public Safety and City Hall facilities, currently dispersed in 8 locations throughout the city. In coordination with outside architects and other professionals, staff have outlined 5 representative project alternatives. These alternatives vary in their ability to achieve project goals, in upfront cost, and in ongoing cost to operate and maintain. Input from the public and City employees regarding these project alternatives will be gathered through an engagement process, such that City Council will have as much information as possible in order to select a project direction (anticipated January 21, 2020).

The attached "Summary Report for Project Alternatives Analysis" (Attachment 1) will be presented by Staff for City Council discussion and consideration.

FINANCIAL IMPACTS:
The current Capital Project budget (JL FC15PW02) covers project management, legal and technical advisory services related to the Project and has a current balance of approximately $5.8M ($2.9M unencumbered/availab...

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