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File #: 2140-2019    Version: 1 Name:
Type: Afternoon Administrative Report Status: Agenda Ready
File created: 11/19/2019 In control: CITY COUNCIL
On agenda: 1/21/2020 Final action:
Title: Public Safety and City Hall Facilities Project, Including Buildings for City Offices, Meeting Spaces, and Related Facilities for Public Safety, General Government Administration, Fire Station No. 1, and Public Parking
Attachments: 1. ATCH 1 - Conceptual Diagrams of Options 1, 2, & 3, 2. ATCH 2 - Fire Station No. 1 Draft FCA, 3. ATCH 3 - Additional Survey and Forums Data, 4. ATCH 4 - Amendment No. 3 - Jones Lang LaSalle, 5. ATCH 5 - Amendment No. 3 - Laura Blake Architect
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To: Honorable Mayor and Members of City Council

From: Steve Potter, City Manager

Prepared By: Nancy Weiss, Executive Project Manager

TITLE:
Title
Public Safety and City Hall Facilities Project, Including Buildings for City Offices, Meeting Spaces, and Related Facilities for Public Safety, General Government Administration, Fire Station No. 1, and Public Parking

LABEL
RECOMMENDED ACTION:
Recommendation

1. Direct staff to a) proceed with Project Option #1; b) return to Council in late spring with recommendations on potential financing plan, proposed project delivery structure, and updated delivery schedule.
2. Authorize the City Manager to execute the Second Amendment to the Exclusive Negotiation Agreement ("ENA") for the Civic Center and Downtown West End Gateway Project with Plenary Properties Napa, LLC; to suspend deadlines for performance under the ENA, during the evaluation of proposed project delivery structure, through July 31, 2020, with an option for further extensions by the City through December 31, 2020.
3. Authorize the City Manager to execute Amendment No. 3 to Agreement No. C2018-331 with Jones Lang LaSalle in the increased amount of $320,000 for a total Agreement amount of $1,255,500.
4. Authorize the City Manager to execute Amendment No. 3 to Agreement No. C2018-044 with Laura Blake Architect for project design services in the increased amount of $39,000 for a total agreement of $304,000.

Body
DISCUSSION:

Summary of Project & Alternatives Analysis

The fundamental goal of the proposed Public Safety and City Hall Facilities Project ("Project", previously called the "Civic Center Project") is to replace inadequate City facilities that are undersized, at end of their useful lives, and inefficiently spread throughout the City. The proposed Project includes facilities to serve public safety (Police Department, Fire Department command, and Emergency Operations Center), general government administration (all other non-safety City departments...

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