To: Honorable Mayor and Members of City Council
From: Steve Potter, City Manager
Prepared By: Liz Habkirk, Deputy City Manager
TITLE:
Title
Enterprise Resource Planning (ERP) software for managing information and systems for payroll, human resources, utility billing, collections, and other financial services
LABEL
RECOMMENDED ACTION:
Recommendation
Adopt a resolution: (1) authorizing the City Manager to execute a contract with Tyler Technologies, Inc. for: (a) providing software, hardware, and implementation services to upgrade the City's Enterprise Resource Planning (ERP) system and providing annual maintenance for five years in the amount not to exceed $3,959,200; and (b) providing an option for an additional five years of annual maintenance at the City's discretion not to exceed an additional $1,631,892; (2) authorizing the City Manager to amend the FY 2019/20 Budget Staffing Plan to add two Limited Term Accounting Technicians and add one Limited Term Systems Analyst in the Finance Department; and (3) approving the transfer of $2,425,000 from the Non-Recurring General Fund to the IT Replacement Fund and the appropriation of $4,425,000 in the IT Replacement Fund for the ERP Implementation Project budget, as documented in Budget Adjustment No. BE2003501.
Body
DISCUSSION:
The City of Napa relies on three core enterprise systems to manage financial and human resources (IFAS), utility billing (AS 400) and point of sale purchasing transactions (One Step). IFAS was implemented over 10 years ago, while AS400 was built in-house in the late 1990s. The current systems have created significant concerns in recent years including issues around integration, cost of maintenance, difficulty of adaptation to City needs, and the inefficiencies caused by these issues. Most significantly, the vendor will no longer provide software support for the IFAS system beyond this calendar year. In December 2019, the City migrated the servers hosting the IFAS system onsite becau...
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