To: Honorable Mayor and Members of City Council
From: Phil Brun, Utilities Director
Prepared By: Sara Gallegos, Management Analyst II
TITLE:
Title
Industrial Plumbing Materials for Water Distribution System Operation
LABEL
RECOMMENDED ACTION:
Recommendation
Authorize the Utilities Director to execute contracts for Fiscal Year 2020-2021 with Pace Supply Corp. in an amount not to exceed $400,000 for various industrial plumbing materials, for use in City of Napa's potable water distribution system, and determine this action is exempt from CEQA.
Body
DISCUSSION:
The Water Division uses various industrial plumbing materials and appurtenances as part of the Water Distribution system operation to provide potable water throughout the City of Napa. To receive competitive prices for plumbing materials, the Water Division consistently requests solicitations from known waterworks suppliers including Pace Supply Corp, R & B Company LLC, Core & Main LP, and more recently Ferguson Waterworks. Pace Supply bids consistently come in lower, materials are more readily available from this local vendor, and shipping delays and costs are minimized.
Historically, the Water Division spends an annual average of $225,000 with Pace Supply; $35,000 with R & B Company, LLC; and $106,000 with Core and Main. These amounts vary from year to year depending on number of unexpected water leaks and scheduled maintenance repair projects.
In order to ensure materials are readily accessible to purchase from these known waterworks vendors, City staff will continue to request competitive solicitations. However, any contracts for materials from R & B Company, Core & Main, or Ferguson Waterworks will be within the contracting authority of the Utilities Director, not to exceed $125,000 per year. As noted above, since contracts with Pace Supply Corp historically exceed staff's contracting authority, staff recommends that Council authorize the Utilities Director to approve contracts with...
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