To: Honorable Mayor and Members of City Council
From: Julie Lucido, Public Works Director
Prepared By: Rosalba Ramirez, Senior Civil Engineer
TITLE:
Title
City Hall Office Space Modification
LABEL
RECOMMENDED ACTION:
Recommendation
Adopt a resolution (1) adding the Office Space Modification Project to the City's Five-Year Capital Improvement Program; (2) approving the use of $100,000 of the CIP Facilities Reserve to fund an increase to the expenditure budget of the Capital Improvement Fund of $100,000, as documented in Budget Adjustment Form No. BE2111501, for the Project; and (3) determining that the actions authorized by this resolution are exempt from CEQA.
Body
DISCUSSION:
In Spring 2020, as the severe reduction in City revenues caused by the COVID-19 pandemic was identified, staff began identifying opportunities to reduce operational costs. One of the opportunities identified is for the City to vacate leased office space. Staff from the Parks and Recreation Department and Human Resources Department have been located in leased office space. In order to reduce City expenditures, staff has developed a plan to relocate Parks and Recreation Department staff to City-owned recreation facilities and relocate Human Resources Department staff to City Hall. The Parks and Recreation Department staff have completed their move. Prior to moving Human Resources Department staff to City Hall, reconfiguration of the office space at City Hall is required.
The proposed CIP project will modify office space in the north wing to include construction of new areas appropriate for the Human Resources Department. The work will construct new closed offices for Human Resources managers to facilitate the confidential and sensitive nature of their work. The project will also construct a total of two new conference rooms to replace conference rooms within the leased building that were heavily used. The City Hall mail room, Information Technology (IT) server room, an...
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