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File #: 11-2021    Version: 1 Name:
Type: Consent Calendar Status: Passed
File created: 1/7/2021 In control: CITY COUNCIL
On agenda: 2/2/2021 Final action: 2/2/2021
Title: Human Resources Software Services from NEOGOV
Attachments: 1. ATCH 1 - Amendment 1 to City Agreement No. C2018-164, 2. ATCH 2 - City Agreement No. C2018-164
To: Honorable Mayor and Members of City Council

From: MJ Tueros, Acting Human Resources Director

Prepared By: Amy Walcker, Purchasing Services Manager

TITLE:
Title
Human Resources Software Services from NEOGOV

LABEL
RECOMMENDED ACTION:
Recommendation

Authorize the City Manager to execute Amendment 1 to City Agreement C2018-164 with Governmentjobs.com, Inc (dba "NEOGOV") for services in support of the interactive software for human resources administration through June 30, 2026 in the amount of $110,000 for fiscal year 2020-2021 and $110,000 per fiscal year thereafter.

Body
DISCUSSION:
The City entered into an agreement with Governmentjobs.com, Inc., doing business as Neogov, on June 22, 2018 for the purposes of Human Resources Administration software services. Neogov provides the City with interactive software for employee recruitment, employee onboarding, employee development and training, and employee evaluations. These software application modules enable the Human Resources Department to provide efficient, high quality service to prospective and current employees.

As the City is currently implementing the Tyler Munis Enterprise Resource Planning (ERP) system, staff identified the opportunity to integrate data between Neogov and Munis. The City's current financial software system (IFAS) and Neogov operate independently and are incompatible for system integration. Therefore, identical employee data must be manually entered into each system. This redundancy is an inefficient use of staff time and increases the likelihood of errant data entry. Additionally, many City processes are primarily paper based. Integration between Neogov and Munis will enhance the security of employee data, expedite the timing of notifications and approvals, and reduce reliance on the use of paper.

To effectively integrate the personnel functions of Neogov with the payroll and financial functions of Munis, City staff require the professional services of Neogov to update the...

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