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File #: 19-2021    Version: 1 Name:
Type: Consent Calendar Status: Passed
File created: 1/12/2021 In control: CITY COUNCIL
On agenda: 2/2/2021 Final action: 2/2/2021
Title: Budget Staffing Plan for the Fleet Management Division of the Public Works Department
Attachments: 1. ATCH 1 - Resolution, 2. EX A - Budget Adjustment No. BE2102503
To: Honorable Mayor and Members of City Council

From: Steve Potter, City Manager

Prepared By: Liz Habkirk, Deputy City Manager

TITLE:
Title
Budget Staffing Plan for the Fleet Management Division of the Public Works Department

LABEL
RECOMMENDED ACTION:
Recommendation

Adopt a resolution amending the City-Wide Position Staffing Plan to add one Equipment Mechanic position; and approving a budget adjustment of $53,370 from the Public Works Fleet Management Division revenue to salaries and benefits, as documented in Budget Adjustment Form No. BE2102503.

Body
DISCUSSION:
On June 16, 2020, the City Council adopted a resolution approving and adopting budget updates for Fiscal Year 2020/21 as well as a City-Wide Position Staffing plan. Based on the limitation of available resources and the anticipated reduction in overall revenues due to the COVID-19 Pandemic, the budget included significant reductions in expenditures and the defunding of 32 positions throughout the City.

Additionally, the City Manager has worked with the Executive Team to provide an extensive review of vacancies created by retirement or resignation during the fiscal year, prior to those vacancies being filled, as well as to establish a process to fill positions that are currently unfunded by Council action.

As a part of this review process, the Public Works Director has seen a critical need to fill the position identified in the current Staffing Plan as an Equipment Mechanic vacancy freeze. The Department currently has three filled Equipment Mechanic positions, with the fourth position vacant.

The Department has noted a decline in preventative maintenance on-time completion, as well as an increase in the need to send repairs to local vendors rather than perform the work in-house. The additional Equipment Mechanic will help address the workload and increase efficiency by reducing the downtime for vehicles and equipment which impacts multiple City Departments.

Based on these factors, the P...

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