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File #: 407-2021    Version: 1 Name:
Type: Consent Calendar Status: Passed
File created: 10/22/2021 In control: CITY COUNCIL OF THE CITY OF NAPA
On agenda: 12/7/2021 Final action: 12/7/2021
Title: Napa Countywide Road Maintenance Act (Measure T) - Maintenance of Effort
Attachments: 1. ATCH 1 - Resolution, 2. EX A - Maintenance of Effort FY 2020/21

To:                     Honorable Mayor and Members of City Council

 

From:                     Julie Lucido, Public Works Director

 

Prepared By:                     Ian Heid, Acting Senior Civil Engineer

                                          

TITLE:

Title

Napa Countywide Road Maintenance Act (Measure T) - Maintenance of Effort

 

LABEL

RECOMMENDED ACTION:
Recommendation

 

Adopt a resolution certifying Measure T Maintenance of Effort for Fiscal Years 2021 through 2023, and determining that the actions authorized by this resolution are exempt from CEQA.

 

Body

DISCUSSION:

At the General Election held on November 6, 2012, the voters of Napa County approved a ½-cent sales tax increase known as Measure T, the Napa Countywide Road Maintenance Act of 2012.  The sales tax is implemented by the Napa Valley Transportation Authority - Taxing Authority (“NVTA-TA”), and the tax proceeds are allocated among all local agencies within the County.

 

Measure T funding is to be used for maintenance, reconstruction, and/or rehabilitation of streets, roads, and transportation infrastructure within the public right-of-way including but not limited to: sidewalks, curb and gutters, curb ramps, lighting, traffic signage, striping, and local roadway drainage.  Measure T is intended to supplement, not supplant or replace, the City’s existing local general fund revenues being used for transportation infrastructure maintenance. Therefore, the Measure T Ordinance (NVTA Ordinance No. 2012-01) required the City to establish a baseline Maintenance of Effort (“MOE”) based on a three-year average of maintenance expenditures for fiscal years 07/08 through 09/10, and to annually certify that the City will meet the MOE for the upcoming fiscal year.

 

On January 16, 2018, Council established the City’s baseline MOE at $3,383,221.35  For the 2021 fiscal year, the City’s MOE was $3,750,975.28 which exceeded the adopted MOE by $367,753.93.  

 

Maintenance of Effort Methodology

 

The City of Napa computed its Maintenance of Effort (“MOE”) amount by calculating average expenditures of the General Fund organizational keys related to street and sidewalk maintenance (listed below). The expenditure total for each organizational key included all expenditure categories (salaries, benefits, services, materials, etc.). This methodology allows us to easily track our expenditures going forward to ensure that we continue to meet our MOE requirements.

 

The organizational keys used for the calculation are: Street Operations (including Stormwater), Street Drainage, Street Maintenance, Street Signing and Striping, Sidewalk Replacement, Electrical Admin/Overhead, Street Lighting and Traffic Control Signal System.  For FY 2020/21, the City surpassed the adopted MOE goal by $367,753.93 reaching a final MOE of $3,750,975.28.  See Exhibit A of the attached Resolution for the MOE Calculation.

 

Maintenance of Effort Descriptors included in Maintenance of Effort Calculation Worksheet:

 

43111                     Street Operations/Admin

This is a general account for the overall management and daily operations of the streets maintenance division. This key encompasses the general overhead and administration of the streets division. Division Manager and support staff are fully or partially paid through this key.

 

43112                     Street Cleaning

This account is for various street sweeping and street cleaning elements. Currently the City is in a contract with a private street sweeping company to sweep City streets. This GL key allocates funds to pay for the management and execution of street sweeping (either contract and/or city performed). This key also allocates funds for basic street cleanliness.

 

43113                     Street Drainage

This account involves typical maintenance of existing street drainage facilities. This maintenance includes, but is not limited to, cleaning drain inlets, replacing/repairing damaged structures, various point repairs and routine maintenance on storm drainpipes. Furthermore, this key involves preventative maintenance on drainage structures as well as responding to localized flooding resulting from deferred maintenance issues.

 

43114                     Street Maintenance

This account is a general, “catch-all” key used by the streets maintenance division. This key includes typical repairs occurring within the road right of way; including but not limited to pothole repair, minor pavement potholing, overlays, and other maintenance activities needed to ensure function of the roadway as well as other activities needed to support the roadway outside the travelled way but within the public right of way, including approaches to railroad crossings.

 

43115                     Stormwater Operations

This is a relatively new account (created in 2015) introduced to achieve compliance with the NPDES Stormwater Permit. This key funds routine inlet cleaning and maintenance, storm drain cleaning and maintenance, trash assessments and various administrative tasks associated with permit compliance and contract management.

 

43116                     Signage/Striping

Staff assigned to the City’s sign shop and the various operational duties performed by the sign shop are covered under this key. Said duties include street sign installation and maintenance, pavement markings, curb paint, white, yellow and blue pavement buttons, bike lane striping and pavement markings.

 

43124                     Sidewalk Replacement

This key includes the maintenance of existing sidewalks, including removal, replacement or other methods needed to ensure adequate sidewalks. This is a pre-cursor to the existing sidewalk improvement program (Key 30301) that is currently operated by the streets division and funded partially by the General Fund (Key 41940) since 2014. 

 

43171                     Electrical Admin

This account is for the overall management and daily operations of the electrical maintenance division. This key encompasses the general overhead, administration and work activities of the electrical division.

 

43173                     Street Lighting

This account supports all operational and engineering duties related specifically to street lighting. New installation and maintenance work to City lighting facilities, such as streetlights and streetlight boxes, are included in this key.

 

43174                     Traffic Signals

Any electrical support to City traffic signals is encompassed within this key. This includes basic electrical support, installation of new signal heads and poles, synchronizing signal timing, and any other related electrical maintenance activities.

 

FINANCIAL IMPACTS:

There is no financial impact associated with these actions as projects that will be funded by Measure T are eligible for 100% reimbursement of incurred project costs.

 

CEQA:

City staff recommends that the City Council determine that the Recommended Action is exempt from CEQA pursuant to CEQA Guidelines Section 15301 as the repair, maintenance or minor alteration of existing facilities involving no or negligible expansion of use beyond that which presently exists.

 

DOCUMENTS ATTACHED:

ATCH 1 - Resolution

EX A - Maintenance of Effort FY 2020/21

 

NOTIFICATION:

None.