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File #: 437-2021    Version: 1 Name:
Type: Afternoon Administrative Report Status: Agenda Ready
File created: 11/17/2021 In control: CITY COUNCIL OF THE CITY OF NAPA
On agenda: 12/7/2021 Final action: 12/7/2021
Title: Appointment of a Retired Annuitant to Serve as Part-time Employee
Attachments: 1. ATCH 1 - Resolution, 2. EX A - Retired Annuitant Contract - Intoschi
To: Honorable Mayor and Members of City Council

From: Heather Ruiz, Director of Human Resources

Prepared By: Anne Cardwell, Finance Director

TITLE:
Title
Appointment of a Retired Annuitant to Serve as Part-time Employee

LABEL
RECOMMENDED ACTION:
Recommendation

Adopt a resolution authorizing the appointment of Jonna Intoschi as a retired annuitant part-time employee (Accounting Supervisor), to be employed within 180 days of the employee's retirement.

Body
DISCUSSION:
The Finance Department is currently implementing a new Enterprise Resource Planning (ERP) System (i.e., Tyler Munis). This system manages all the core functions for the City in the areas of financials, procurement, HR, payroll and revenues. ERP implementations are incredibly resource intensive for organizations, and thus typically occur in a phased approach. Payroll was the first module the City opted to implement, and recently went live in October with the first paychecks produced in the new system. While this is a notable accomplishment, additional post-live tasks for payroll staff still need to be completed and ERP project staff will now need to turn their attention to implementation of the next module, Financials.

Additionally, the City's Accounting Supervisor, Sheila Esser, recently retired and that position is currently vacant. That position is responsible for oversight of the payroll function for the City. Due to the need for additional payroll related expertise and support, particularly during this time of transition from the prior system to Tyler Munis, staff is recommending bringing on a retired annuitant with knowledge in this specialized area.

The Finance Department explored other options, including hiring a consultant to assist during this transition, however, due to Ms. Intoschi's high level of technical expertise with public sector payroll and her relatively immediate availability, staff determined hiring her as a retired annuitant would be the most cost effective and ...

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