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File #: 23-2022    Version: 1 Name:
Type: Afternoon Administrative Report Status: Agenda Ready
File created: 1/18/2022 In control: CITY COUNCIL OF THE CITY OF NAPA
On agenda: 2/15/2022 Final action:
Title: Enterprise Resource Planning (ERP) Software Implementation
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To: Honorable Mayor and Members of City Council

From: Steve Potter, City Manager

Prepared By: Liz Habkirk, Assistant City Manager

Enterprise Resource Planning (ERP) Software Implementation


Receive a Project Spotlight report from staff on the status of the Enterprise Resource Planning (ERP) Software Implementation project.

As a part of the new monthly "Spotlight" series, members of the Enterprise Resource Planning ("ERP") implementation team will provide the City Council with an update on efforts to update the City's financial software.

In early 2020, City staff began the ERP software program from Tyler Technologies. Once fully implemented the new ERP system, MUNIS, will replace three core enterprise systems to manage financial and human resources (IFAS), utility billing (AS 400) and point of sale purchasing transactions (One Step). IFAS was implemented over 12 years ago, while AS400 was built in-house in the late 1990s. There have been significant concerns with these systems in recent years including issues around integration, cost of maintenance and potential for system failure, difficulty of adaptation to City needs, and the inefficiencies caused by these issues.

Over the last two years, a cross departmental team has been working on implementing MUNIS in three phases:

1. Human Capital Management - Human Resources and Payroll functions
2. Utility Billing and Cashiering
3. Financials - Budget, Purchasing and Accounting functions

In November, the first phase - Human Capital Management - went live and City staff began using the new payroll and human resources functions. Staff throughout the organization were trained on the new Executime and Employee Self-Serve systems allowing them to enter their time, manage leave banks, and have access to more robust information on their pay, deductions, taxes and more. Additionally, the new system allows for more automation with Personnel...

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